Success principle: business process integration
Communication Enabled Business Processes (CEBP for short) simplifies your business processes by integrating your communication solution with ERP/CRM or industry solutions. The greatest value of a UC application is created when it is integrated as well as possible into the business processes and procedures of a company. In doing so, tedious routine tasks, e.g. checking customer data during a telephone call, should be simplified for the user and thus errors minimized.
Through business process integration, different CRM, ERP or other industry solutions used in the company can be connected to a common leading application. For example, when a call comes in, all relevant information about the customer is displayed directly and an employee can switch directly from the call window to another application. With just one click.
Usually, employees of a company have several systems in use, which they use, for example, for data maintenance or ordering. E-mail programs such as Outlook, instant messaging or CRM systems for a better understanding of customers usually complement these systems. Although a company offers its employees different ways to communicate, employees usually have to switch from one application to another first.
This costs time and the employee cannot concentrate exclusively on the conversation with his customer. The flow of work is interrupted. The conversation falters. In addition, data has to be manually updated or laboriously transferred from one system to another. This is an additional effort and it is not uncommon for information to be passed on incorrectly or incompletely.
If the communication solution is connected with other leading applications in the company, such as CRM, ERP or special industry programs, additional valuable added value is created. When calls are received, important information from other programs, such as outstanding invoices, upcoming appointments or customer classification, is available. An employee can switch directly from the call window to the appropriate application and, for example, directly initiate an order.
In 2014, the well-known manufacturer of shoe polishing machines decided to connect the company's existing business processes with a unified communications suite in order to bring its different applications together. During the implementation of the project, Heute GmbH was supported by the estos Expert Partner, Möller Telekommunikation, and trusted the many years of experience that estos has in the area of business process integration (CEBP).
Products used: ProCall Enterprise, ProCall for Mac, ProCall Mobile, MetaDirectory, ECSTA Series
Rethinking and integrating established processes is undoubtedly a challenge. After all, they have generally grown over the years and employees are used to them, even if it sometimes means repeated program changes and repetitive work. Consideration in changing well-established process structures are often overlaid by numerous concerns. However, even though these processes primarily serve a purpose, the added value that arises from a technical and user's point of view due to business process integration should not be underestimated.
Edit and process information and transfer these to other programs. Create more time for discussions with the customer.
No need anymore to constantly change applications. Easily open the most important programs from a leading application.
Employees can save information instantly so that other colleagues can also benefit from it when needed.